How to Find and Select your data in Excel?

  Excel tutorials

If you are working with a large set of data in Microsoft Excel, you may get confused and would like to locate/find particular data. It is going to be hard to go along all the columns and raws. One easy way to find it is by using the Find and Select data in Microsoft Excel.

Thus, we are going to show you How to Find and Select your data in Excel?


Find

To quickly find specific text, execute the following steps.

1. On the Home tab, in the Editing group, click Find & Select.

Click Find & Select

2. Click Find.

Click Find

The ‘Find and Replace’ dialog box appears.

3. Type the text you want to find. For example, type Ferrari.

4. Click ‘Find Next’.

Find Next

Excel selects the first occurrence.

First Occurrence

5. Click ‘Find Next’ to select the second occurrence.

Second Occurrence

6. To get a list of all the occurrences, click ‘Find All’.

Find All


Replace

To quickly find specific text and replace it with other text, execute the following steps.

1. On the Home tab, in the Editing group, click Find & Select.

Click Find & Select

2. Click Replace.

Click Replace

The ‘Find and Replace’ dialog box appears (with the Replace tab selected).

3. Type the text you want to find (Veneno) and replace it with (Diablo).

4. Click ‘Find Next’.

Find Next

Excel selects the first occurrence. No replacement has been made yet.

First Occurrence

5. Click ‘Replace’ to make a single replacement.

Replace

Note: use ‘Replace All’ to replace all occurrences.


Go To Special

You can use Excel’s Go To Special feature to quickly select all cells with formulas, comments, conditional formatting, constants, data validation, etc. For example, to select all cells with formulas, execute the following steps.

1. Select a single cell.

2. On the Home tab, in the Editing group, click Find & Select.

Click Find & Select

3. Click Go To Special.

Click Go To Special

Note: Formulas, Comments, Conditional formatting, Constants and Data Validation are shortcuts. They can also be found under Go To Special.

4. Select Formulas and click OK.

Select Formulas

Note: you can search for cells with formulas that return Numbers, Text, Logicals (TRUE and FALSE) and Errors. These check boxes are also available if you select Constants.

Excel selects all cells with formulas.

All Cells with Formulas

General note: if you select a single cell before you click Find, Replace or Go To Special, Excel searches the entire worksheet. To search a range of cells, first select a range of cells.

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